2020 will drop as the year of virtual meetings takes center stage. As concerns about COVID-19 persist, businesses are reassessing large gatherings and instead meeting in the virtual world to employee contact list conduct business.5 tips for planning the ultimate virtual meetingDone well, virtual meetings can allow geographically dispersed teams to collaborate, problem solve, and work as a group. Ineffective meetings, however, become a waste of time, leading to employee contact list unproductive and disengaged employees.Leaders must consider the unique challenges of virtual communication to get the most out of their teams in every meeting.
Below are some best practices for planning a successful virtual meeting.Tip #1: Make a PlanThis is true for any meeting, but even more relevant when participants are calling in from various locations.For every virtual meeting, it's important to employee contact list have a plan ahead of time so attendees know what to expect and how they can contribute to the conversation. Here are some key best practices: Share your agenda in advance: Send the agenda to attendees well in advance of the meeting, so they have clear expectations of what to employee contact list prepare. Provide details in your invitation email about the main talking points and any relevant documents, files, or research that you will refer to during the meeting.
If applicable, give attendees the option to view the document or add comments before the meeting: Give everyone the same opportunity to contribute to employee contact list the meeting. You can do this through document management tools like Google Drive. Whether it's a slideshow, video or annual report, using file sharing tools like Dropbox and Box will ensure everyone is in the know.Provide expectations for how the virtual space will be run: Make sure all participants are on the employee contact list same page about how the virtual meeting will be conducted. For example, should attendees mute their videos while others are talking?